Office of the Bursar

Financial Aid Disbursement

The finance department is responsible for disbursing financial aid to students. Disbursement is not to be confused with functions performed by the financial aid department. The financial aid department determines eligibility and authorizes disbursement. The finance department officially records the disbursement, satisfies outstanding institutional debt and processes payment for remaining amounts. The finance department is also responsible for refunding tuition and processing appeals for refunds.

As a service to our students, we deduct amounts due to the institution and send the net difference to the student. Financial aid students will be notified by e-mail to the student's FCCJ e-mail address when a disbursement has occurred. Students can then view the detailed amount of financial aid disbursed, debts that were deducted, and amounts paid directly to the student. This information can be viewed online in Connections (Artemis) by clicking on Financial Aid.

Financial aid checks are mailed to the address listed in student records. It is important to maintain a correct address on file to ensure proper and timely receipt of financial aid. To verify the address on file with Florida Community College, visit Connections (Artemis).

Book Authorizations

The disbursement area generates and manages the book authorization process for financial aid students. Book authorizations are processed for the lesser amount of $40 X the number of enrolled credit hours or the available amount of financial aid after tuition. Generally book authorizations are available two weeks before the start of class and continue to be available through the two weeks after the term begins. The book authorization dates are published each term in the class schedule.

If a student is unable to purchase books at the campus bookstore, a Book Exception Process is available beginning the first day of the term. Contact your campus business office for details.

Students may view their book authorization online at Connections (Artemis) by clicking on Financial Aid.

Manual Stafford Loan Checks and Alternative Loans

Students electing not to use the Electronic Funds Transfer (EFT) process for Stafford loans must visit the Martin Center cashiering office to sign the check from the lender. Loan checks are made payable to Florida Community College and the student. The financial aid office verifies continued eligibility for the loan when it is received. Students are contacted by phone and requested to visit the Martin Center to sign the Stafford check. Checks are then deposited into the College account, amounts due to the institution are deducted and a College check for the remaining amount is processed.

Electronic Funds Transfer

The quickest and easiest way to receive your financial aid funds at Florida Community College is through Electronic Funds Transfer (EFT). Generally, students who choose to receive their funds electronically rather than by College check in the mail will receive their funds two to three days earlier. At Florida Community College everyone qualifies for electronic disbursement. You can choose to receive your funds electronically into your own existing bank account or by opening a Bank of America CampusEdge checking account. For more information, click on the CampusEdge link to the left.

If you would like to have your financial aid funds deposited into your existing bank account simply submit a completed Electronic Funds Transfer Enrollment Form to your campus Business Affairs Office and attach a voided check. Financial aid funds can be deposited into either a checking or savings account. See the instructions on the form for requirements when depositing into a savings account. Within five business days of receipt of the form all financial aid funds dues to you will be deposited directly into your personal bank account.

Please note that all students receiving institutionally funded scholarships or aid will be required to use Electronic Funds Transfer for all disbursements.

Hours of Operation

Monday - Friday, 8 a.m.-5 p.m.

Staff

Name	Position	Phone
Linda Foley	Accounting Specialist I	904.632.5012
Lena Stewart	Administrative Assistant II	904.632.3009
Deborah Gozdur	Student Accounting Compliance Coordinator	904.632.5015