Bylaws

Article I Name

The name shall be the Administrative and Professional Collaborative of the Florida Community College at Jacksonville.

Article II Purpose and Activities

Section 1: The Administrative and Professional Collaborative (“APC” or “the Collaborative”) is a representative voice for administrative and professional employees to provide leadership, counsel and advice to the college community as appropriate. The Collaborative shall also be dedicated to promoting a collegial community focused on teaching and learning.

Article III Membership and Representation

Section 1 – Eligible members: Employees who are classified as Administrative or Professional shall be considered members of the Administrative and Professional Collaborative and entitled to participation and representation on all issues. Only elected representatives and the immediate Past President of the various units shall vote at Collaborative meetings.

Section 2 – Representation: Each college unit (Downtown, Kent, MCCS, North, Open and South) administrative and professional employees shall be represented by one elected Administrator and one Professional. Each college unit with fewer than three administrative employees or three professional employees willing to serve as representatives, administrative and professional employees will be represented by the two administrative and/or professional employees with the highest number of votes in the annual election. The Martin Center for College Services, because of its numbers, shall have two individuals in each category. The immediate past Chair shall serve as the Ex-Officio member for one year with voting rights and privileges.

Article IV Officers and Responsibilities of Officers and Representatives

Section 1 – Officers: The officers of the Administrative and Professional Collaborative shall consist of a Chair, Chair-elect and Secretary. These three officers shall constitute the Executive Committee. It is preferred that the Chair-elect alternate between Administrative and Professional employees at each annual election. Officers shall be elected at-large by members during each Summer Term to annual terms of office which shall begin August 1st and run through July 31st of the next year. The Secretary may be re-elected to one consecutive term.

Section 2 – Responsibilities: The Chair shall be the principal officer and be responsible for conduct of all business and representation of the Collaborative’s position in all matters to the college President and various bodies as appropriate. The Chair-elect shall assist the Chair in the conduct of business and representation of the Collaborative and shall be prepared to assume the responsibilities of the Chair in his or her absence. The Chair-elect will assume the Chair at the end of the Chair’s term of office or if the Chair vacates the position.

The Secretary shall be responsible for maintaining official records, shall submit all information to be posted on the APC Web site and shall assist the Chair and Chair-elect in the conduct of the affairs of the Collaborative. The Secretary shall notify members of all regular and special meetings. The Secretary shall be prepared to assume the responsibilities of the Chair-elect in his or her absence.

Section 3 - Vacancies: The Chair shall have the authority to appoint officers and representatives to fill vacancies for the remainder of un-expired terms.

Section 4 – Power to Create Additional Offices: The Executive Committee shall have the power to create additional offices, as it deems necessary and appropriate.

Section 5 – Removal: Failure to execute faithfully the duties of the office constitutes cause for an officer’s removal. Removal of an officer shall require a two-thirds majority of those members voting in a general election.

Section 6 – Representatives: The representatives shall be elected annually and will be responsible for:

• Attending meetings of the Collaborative
• Developing the structure of the Collaborative
• Articulating the concerns and issues of the represented unit
• Disseminating information to constituents
• Representing the Collaborative in the College community
• Representing the Collaborative with the governing and policy making bodies within the College
• Defining and expanding the initial scope of activities for the Collaborative to include leadership, mentoring and modeling

Article V Nominations and Elections

Section 1 – Nominations: The Nominating Committee shall present a slate of proposed new officers to the Collaborative. Additional nominations may be written in on the ballot.

Section 2 – Elections: Election of Collaborative officers shall be by majority vote. Elections will be conducted at each college unit during Summer Term.

Section 3 – Term of Office: The terms of office of elected officers shall be one year commencing on August 1st and run through July 31st of the next year. Officers shall be installed at the annual meeting of the Collaborative.

Section 4 – Representatives: Representatives for each College Unit shall be elected annually by their peers to serve one-year terms. Terms shall run from August 1st through July 31st of the next year. Representatives may be re-elected.

Article VI Committees

Section 1 – Standing Committees: The Standing Committees of the APC shall consist of the following:

1. Nominating Committee – The Nominating Committee shall be appointed annually by the Chair. The Nominating Committee shall prepare a list of nominees for elected Collaborative offices.
2. Executive Committee – The Executive Committee shall consist of the APC officers and others as may be appointed by the Chair. The Executive Committee shall identify programs and activities to assist the APC in serving the needs of its members. It shall coordinate and focus the APC’s involvement in College activities and projects, and organize advocacy efforts on the APC’s behalf. To this end, the Executive Committee shall have the authority to appoint such Special Committees as may be required from time to time to accomplish special projects and purposes.

Section 2 – Special Committees: The Chair and/or the Executive Committee shall identify such Special Committees as may be required from time to time to accomplish the goals and objectives of the APC. The Chair and the Executive Committee shall have the authority to appoint such Special Committees.

Article VII Conduct of Business

Section 1: All members have the right and privilege to attend meetings of the APC.

Section 2: The APC Executive Committee and elected representatives shall meet monthly. An annual general membership meeting will be held for the purpose of installing new officers and representatives.

Section 3: Special meetings may be called with not less than ten days notice by the Chair of the APC.

Section 4: The Secretary shall notify members of all regular meetings and special meetings.

Section 5: The rules of order of the APC shall be in accordance with Newly-revised Robert’s Rules of Order.

Section 6: A quorum for any regular business meeting of the APC shall consist of a majority of the elected members (10 of 18) in attendance. A majority of committee members shall constitute a quorum for all APC special committee meetings.

Section 7: There shall be no proxy votes; however, electronic voting is acceptable.

Section 8: Members and non-members may submit items to the Executive Committee for inclusion on the published meeting agenda at least three days before any regular business meeting.

Section 9: The APC represents and reports back to administrative and professional employees of the College and the college president, as appropriate. The Collaborative has the authority to make recommendations on behalf of its members on any matter or issue of concern to its membership. All affairs of the Collaborative are to be governed in accordance with the Bylaws of the Collaborative and Robert’s Rules of Order.

Article VIII Amendments

Section 1: The Collaborative may amend, alter, rescind or repeal these Bylaws by majority vote of the members, provided that the text of the Proposal to amend has been made available to the members of the Collaborative at least two weeks prior to the meeting at which the amendments are to be considered.

Revised Sept. 7, 2007